Heather Elder Represents is Hiring an In-House Producer

About Heather Elder Represents

Heather Elder Represents is a boutique artist management company, representing 12 artists, who provide photography and motion services for the advertising industry.

The Role

Heather Elder Represents is seeking a full-time in-house Producer and Rep. This position will be fully remote with the ability to work from anywhere but preferably near a large city such as NYC or LA but this is not required.

Description of the Job

The in-house producer role requires working closely with the individual artists to determine the best approach for the stills and/or motion shoot, assemble the best possible team, create the budget, review the artist’s treatment and present the strongest estimate and treatment to the client. This person will ensure that each job is produced professionally and creatively and managed properly to fit within the budget. They will also be responsible for reviewing all job related legal contracts, creating and managing all billing, managing cash flow and generating financial reports as requested.

The rep role requires working closely with the artist and outside producer (when not producing the shoot in-house) to determine the best approach for a project, create the estimate, review the treatment and present the bid and treatment to the client. This person will manage a project from start to finish; translating clients’ needs to artists and team and vice versa and ensuring clear communication and expectations are established leading up to the production. During production, they will be available for client and artist requests as needed. They will also be responsible for reviewing all job related legal contracts, creating and managing all billing (if managed through our office). As a sales person, this role will require strong relationship building abilities, and initiative to reach out to new clients for job opportunities.

Support

Heather Elder Represents, is a closely knit team that depends on the group to work together to manage work flow. This position reports to the owner, Heather Elder, and is supported by one other senior rep and one marketing associate as well as outside producers as needed.

Responsibilities

Full Service Production for in-house photographers/directors

Collaborate with artists and vendors to create highly detailed and complex estimates
Be able to effectively communicate logistics and shoot strategies with artists, clients, crew and vendors
Responsible for hiring all crew and vendors appropriately; including employees and loan outs through payroll and managing entire process from onboarding, timecards to payment. This includes hiring independent contractors and securing appropriate paperwork.

Create pre production books, shoot schedules and call sheets
Manage Production Coordinator to help with daily tasks as needed
Manage all cash flow, payments and invoicing on each project
Create wrapbook and final invoice with all invoices and receipts from all crew and vendors hired and deliver to client within two weeks of wrapping the job.
Track with and follow current Covid protocols
Ability to travel to each shoot nationwide and potentially worldwide
Maintain database of vendors

Finance

Coordinate billing on behalf of artists, including vendor setup with client and invoicing. Assemble final billing with backup as needed and deliver to client within two weeks of wrapping the job.
Maintain + create Artist Statements re: billing and when they’ll get paid
Manage cash flow and coordinate artist and vendor payments
Generate monthly financial reports
Knowledge and experience with Quickbooks to create projects for each shoot being produced, categorize and classify expenses accordingly and create invoices for production advances and final payments
Work closely with bookkeeper to ensure all vendors receive 1099’s
Manage production bank account cash flow, credit card spend and payments

Representation

Manage client communication from inquiry, creative calls, bidding, pre production and wrap up
Clearly articulate and describe job needs to photographer and producer
Create estimates on behalf of photographer and producer
Review treatments and provide feedback
Contribute to CRM organization through Salesforce by inputting sales opportunity information, organizing sales opportunities and bidding workflow and updating client and company contact cards
Work closely with legal counsel to ensure all contracts with clients and vendors are legally accurate
Understand process of client outreach and partner with other reps to engage clients on behalf of artists

Critical Competencies

Overall familiarity with the commercial photography industry and production is a must with a minimum of 3-5 years of experience
Ability to travel on productions and work from anywhere
Open to meeting new people and developing relationships and friendships easily
Able to produce significant output with minimal wasted effort
Organizes, plans and schedules in an efficient and productive manner
Learns quickly and demonstrates the ability to understand and absorb new information
Does not let important details fall through the cracks• Acts without being told what to do and brings new ideas to the company
Takes responsibility for mistakes when needed and open minded to feedback
Adjusts quickly to changing priorities and copes effectively with complexity and change
Exhibits passion and excitement over work. Has a can-do attitude.
Speaks and writes clearly and articulately without being overly verbose and talkative and maintains this standard in all forms of written communications including email
Comfortable and experienced with communicating to clients, vendors and co-workers through video conferencing
Experience with Google Drive + Microsoft Office Suite. Knowledge of Salesforce and BlinkBid is a plus but not required.
Ability to work with a small office with the understanding that there are last-minute deadlines and pressures that could derail a current project and therefore would need to be able to take initiative to move the project along on their own
Strong contact list of vendors
Values community and education and understands that the industry is constantly changing so it is important to have an open mind and look for ways to continue to be relevant

Compensation

Salary is based on experience level
Opportunity for bonus
After one year (12-months) of employment, employee is eligible for 401K which includes a 3% Employer Contribution
Three week paid vacation, federal holidays and the week between Christmas and New Year
Healthcare options considered